GoTime.
GoTime · Event management software

Major events.Calmly run.

GoTime is the operating system for sports and entertainment organisers: budget, sponsorship, accreditation, volunteers, contracts and decisions in one system.

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FinanceMeetings & decisionsContractsContactsTicket salesSponsorshipAccreditationAccommodationLogisticsVolunteersBids

A major event is a thousand decisions. GoTime makes sure they are all taken on the same basis. From the first budget to the final report. 

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Modules around one core

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Single source of truth for the whole committee

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Fees per user

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Minutes to your first demo

The difference

The event grows. So does the paperwork.

Today, a major event is run from spreadsheets, WhatsApp and shared folders. Every department keeps its own version of the truth, and the organising committee pieces it back together in meetings. GoTime turns this around: one shared place where everyone works. The current state is always the current state.

TodayGoTime
Versions of the budget141
Truths about the bank balance61
WhatsApp groups for the committee230
Folders called «Final_v7_NEW»370
People with the full picture0all

The system

One core. Eight modules.

The core is always included and is a complete system for an organising committee on its own. Modules extend it, each one complete and in every tier. You buy what you need.

00The corePlanning, events, meetings, contacts, contracts and finance, included in every tier.

The common thread

Entered once.
Right everywhere.

A partner signs, and everything connected to it follows. Budget, stand space, guests, badges and rooms all share the same state, without anyone reconciling lists.

One entry. Seven areas. No reconciling.

  1. Contacts
    Partner added
    Sponsor Event AG · Head of Marketing
  2. Contracts
    Contract signed
    CHF 40'000 per year · three-year term
  3. Finance
    Budget updated
    Cost centre Sponsorship · forecast refreshed
  4. Operations
    Stand space allocated
    Pitch S04 · delivery Friday, 07:30
  5. Guests
    Six guests invited
    Four acceptances · table 3
  6. Accreditation
    Four badges ready
    Hospitality access
  7. Accommodation
    Two rooms booked
    From the hotel allocation

The road to Day X

Everything leads to one day.

Deadlines, releases, registration cut-offs and approvals from every area on one timeline. If the date moves, the plan moves with it.

  1. T−180 · Finance
    Budget approved
  2. T−150 · Sponsorship
    Main partner signs
  3. T−120 · Accommodation
    Hotel allocations secured
  4. T−90 · Volunteers
    Registration opens
  5. T−60 · Guests
    Invitations to guests of honour
  6. T−45 · Accommodation
    Room release
  7. T−30 · Accreditation
    Registration closes
  8. T−14 · Operations
    Delivery schedule fixed
  9. T−7 · Guests
    Seating plan final
  10. T−1 · Operations
    Run-down distributed
  11. Day X
    It's GoTime.

How to start

From demo to season. In days.
01

Demo & conversation

30 minutes, based on your own event. You see the system with your structures rather than sample data.

02

Set up in days

Your own area under your own address, guided onboarding, 14 days with full functionality. On request, we import contacts, contracts and accounting history and accompany the roll-out in person.

03

Run your season

Your committee works from one shared state. After the event, reports, comparisons and the full history remain in place for the next edition.

Pricing

Transparent. Like your budget.

Core priced by size, modules à la carte. All modules together cost 25 % less. No per-user fees, a price guarantee for three years. Put your package together and see the price straight away.

Examples
1
Size of your organisation
The tier depends on events per year and peak headcount, not on features.

A federation or race series? We quote the federation edition with a platform licence and instances for organising committees individually.

2
Modules
The core includes planning, events, meetings, CRM, contracts and finance. Modules extend it, each with full functionality.
3
Options
Term, additional organisations, onboarding and system integrations.
Three-year contract
10 % discount on the annual price, price guarantee included.
Additional organisations
From tier L: additional organisations with their own area, 50 % of the core each. Events are unlimited in every tier.
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Onboarding
System integration
Connection to your existing systems: ticketing, access control, accounting, federation or volunteer platforms. Example price per integration; the scope is quoted individually. Example: CHF 2'500 one-off, plus 15 % maintenance per year.
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Annual price M · 3 modulesCHF 13'200
Additional services
Not every organisation needs them, so they are not part of the annual price. Anything else we quote for your event.
Hardware rental
Badge printers, handheld scanners and tablets, delivered set up and collected afterwards.
Example: badge printer from CHF 250 per event
On-site support
Support on build-up and event days, accreditation desk, briefing of your teams.
on request
Consumables
Badge cards, ribbons, lanyards and shipping.
at cost

Questions

Before you ask.
01Do we need a separate account for every event?+

No. Your organisation, whether a club, an organising committee or an agency, has one area with its own address, its own people and its own budget. You can create as many events there as you like, across several years. Additional organisations are only needed if you work for several organisers.

02Who is GoTime for?+

For sports and entertainment organisers: clubs, federations, organising committees, leagues and agencies, from regional events to bids for major events.

03How quickly can we get started?+

Your area is set up in minutes and can be tested with full functionality for 14 days. You create cost centres, departments and events yourself; on request, we handle data import and onboarding (Assisted or Full-Service).

04Can several departments work at the same time?+

Yes, that is what GoTime is built for. Each department works in its own area, changes are visible to everyone immediately, and nobody accidentally overwrites someone else's work.

05Where is our data stored?+

In Europe, under Swiss and European data protection law. Every organiser has its own, fully separated area. No other organisation ever sees your data.

06What happens after the event?+

Your data stays: final reports, year-on-year comparisons and the full history of decisions are ready for the next edition.

07What does GoTime cost?+

Depending on size, the core costs CHF 2'400, 6'000 or 12'000 per year, finance included. Modules are added individually; all eight together cost 25 % less as a suite. The pricing calculator shows your price straight away.

08Do we pay per user?+

No. Users, roles, portals and scans are unlimited. A committee with forty members and thirty department heads pays the same as one with five. The tier depends on events per year and peak headcount.

09Is there a minimum term?+

The contract runs for one year and is invoiced annually in advance. It renews automatically and can be cancelled with three months' notice to the end of the term. If you commit for three years, you receive a 10 % discount. The price is guaranteed for three years, and you can export all your data at any time.

10Can we cancel individual modules?+

Yes. Modules can be cancelled individually with three months' notice to the end of the term; the core remains. If this means the suite no longer applies, the individual prices apply from the new term. After expiry, the module's data remains readable and exportable for 90 days. If you book it again later, everything is back. You can add modules at any time, charged pro rata to the end of the term.

One event.One system.Full overview.
Let's talk about your event.

In 30 minutes we show you GoTime based on your own event, without obligation and tailored to your organisation.

Book a demo
hello@gotime.ch